Features

Universal components that allow you to design a data logging workflow to meet your exact operational needs.
Logs

Logs keep detailed records of asset conditions during facility rounds or when performing maintenance procedures. Scheduling tells operators when activities are due and alerts notify them of readings that fall outside of normal boundaries.

Logs Workflow

Completely define a data collection workflow suitable for your operations. Everything in PlantLog is designed to be extensible so that it can serve a variety of purposes.

Logs Workflow

Groups: Use Groups to define geographical or functional areas within the facility.

PlantLog Groups
  • Set Groups to Force Barcodes, which will require users to scan a physical tag on an asset in order to perform an Activity.
  • Add optional Details for a Group such as its geographic location and responsible parties.

Logs: Define and organize Logs to represent each asset or area within the facility where data logging will be performed

PlantLog Logs
  • Assign unique barcode values to Logs to associate with physical tags. Can also be used for SKU Numbers if the Log represents an inventory part.
  • Add optional Details for a Log such as serial number and external support vendors.

Activities: Use Activities to define specific events and procedures performed on an asset

PlantLog Activities
  • Define up to 6 Activities for a given
  • Optionally specify a recurring schedule for each Activity to define when the procedure needs to be performed based on specific dates or from when the procedure was last performed
  • Add optional Details for an Activity such as tools required and safety precautions

Items: Items are the specific metrics or tasks in which data will be collected on.

Logs
  • Define and organize up to 999 Items for a given Activity to dictate the exact tasks or readings to be performed
  • Assign Items to multiple Activities within a Log to eliminate redundancy and streamline trending
  • Add optional Details for an Item such as instructions on how to perform a task or corrective actions to take under certain conditions
  • Define unique list of Units that can be assigned to any Numeric Item
  • Specify the absolute range permitted for any given Numeric Item to reduce human errors
  • Specify the optimal range permitted for any given Numeric Item. Values outside of optimal range will be regarded as an Exception
  • Define unique list of Selection Sets to be used with Selection Items
  • Any Selection within a Selection Set can be designated as an Exception
  • Specify Selection Sets as single choices or multiple choices when more than one condition can be valid at a given time

Adding Log Records

Most data collection will be done in the field using the PlantLog mobile app, which facilitates barcode scanning and offline data collection. However, Log records can also be added from the web application provided barcoding for its parent group is not mandatory.

Adding Log Records
Adding Log Records
Adding Log Records
Adding Log Records
Adding Log Records
  • Support for offline mode where data can be reviewed and collected without the need for an active internet connection
  • Scan barcode via rear facing camera to identify assets and to perform specified Activities
  • Warning alerts when data entered has been designated as an Exception
  • Filter list of Logs to only ones that currently have a scheduled Activity that is due
  • User notified by flashing light bulb when details for a given element can be viewed
  • Filter list of Logs into groupings based on completion status with ‘All’, 'Done' and 'To Do' options
  • Set entire Log to ‘Inactive’ when Activities cannot be performed, such as when an asset is down for maintenance
  • Set individual Items to ‘inactive’ when a task or reading cannot be performed such as when a gauge is damaged
  • All data input is associated to the user currently signed in
  • Automatic time tracking to measure the duration to complete each Activity within a Log
  • Input optional notes to document any unusual conditions while performing an Activity
  • LED flash for scanning

Viewing Log Records

Complete history of asset conditions can be viewed through the Logs page of the web application.

  • View any Logs history by selecting its parent group and then the appropriate log.
  • All Log records are shown in chronological order according to their completion date and time.
  • Note icon shown to indicate an option note was entered. Hovering the icon will display the full note text.
  • All data that has been deemed an exception will be shown in red.
Viewing Log Records

Editing Data & Audit Trails

Log records can be edited after initial creation to correct human errors or augment details.

  • Users can edit all aspects of a Log record including item values, notes and completed date and time.
  • Edit tracking to provide a audit trail on what data was modified, by whom and reasons for making the edit.
  • All records that have been edited will show yellow pencil icon on left edge.
Editing Data & Audit Trails

Exporting Log Records

Export Log records within specified date range to Microsoft Excel or export entire Group of Log records into a single file.

Export Log Records
Related Videos

Administering Logs

Working With Logs

Mobile App

Journals

Journals replace traditional logbooks used to document events and conditions within the facility. Each journal created can be named to represent their content and purpose such as Shift Turnovers, Supervisor Reviews and Visitor Logbook. They provides a means to quickly review recent events in chronological order and identify their criticality.

Journals Workflow

Administrators have full control over how to configure Journals in which records will be created for.

  • Create separate journals for functional areas or purpose.
  • Create unique lists of categories to be assigned to one or several journals.
  • Each category can also be designated as an Exception to indicate that it is critical in nature.
Journals Workflow

Adding Journal Records

Journal records can be added from the field using the mobile app as well as the web application when the user is stationary.

  • User selects one of the categories associated with the journal prior to making an entry.
  • Notification shown when user selects category that has been designated as an exception.
  • User can adjust date and time for the record to reflect when the event took place.
Adding Journal Records
Adding Journal Records on Mobile

Editing Data & Audit Trails

  • Users can edit all aspects of a journal record to correct human errors or augment information.
  • Edit tracking to provide a paper trail on what data was modified by whom and reasons for making the edit.
  • Hover over Edit (pencil) icon to view what changes were made to a record and the data prior to the edit.
Editing Data & Audit Trails

Exporting Journal Records

All Journal records created within a specified time period can be exported to Microsoft Excel.

Export Journal Records
Related Videos

Administering Journals

Working With Journals

Mobile App

Labels

Labels enable you to categorize your facility data in different ways, for example, by asset class, manufacturer, or criticality — you can quickly filter and sort data based on the labels you've assigned to it. Each label consists of a name and an optional value, both of which you define.

Managing Labels

  • Administrators create a master list of labels that can then be assigned to the various PlantLog objects.
  • Colors to associate related groups of labels together.
  • Designate a value type for each label to ensure proper data is associated with it at the time of assignment.
Managing labels

Label Value Types

  • None: When the name of the label is sufficient such as Fire & Safety to be assigned to all fire extinguishers.
  • Numeric: Such as Fuel Capacity to be assigned to all generators to indicate total gallons their tanks hold.
  • Text: Alphanumeric values such as Model Number that is assigned to all physical assets.
  • Date: Such as Decommission Date to be used to track when assets need to be retired.
  • Selection: List of selections that can be chosen as the value such as Manufacturer containing all the asset manufacturers in the facility.
  • URL: For an internet based address to either a web page or PDF document that a user will be navigated to when clicked.
Add or edit a label

Assigning Labels

  • Administrators assign all relevant labels to the PlantLog objects.
  • Each label assigned to an object is then provided with an accompanying value if applicable.
  • Label values are unique to the objects they are assigned to.
Assign labels
Related Videos

Managing Labels

Overview & Concepts

Reports

Reports slice and dice data for performance trending or predictive maintenance opportunities. A full suite of reporting capabilities will give you the insight to stay on top of all your facility maintenance tasks.

Overview

A full suite of tabular and graphical reports allows data analysis for virtually any facility type or needs. Each report can be customized and memorized for later use or automatically emailed to designated recipients. Custom report development also available to meet exact internal or regulatory requirements.

Report Generation

  • Each report provides applicable settings to control where data is pulled from, how old the data is and other related criteria.
  • All data that has been identified as exceptional or critical in nature appears in red color to be differentiated from normal data values.
  • Easily export reports to PDF or Excel for sharing and further analysis.
Report Generation

Memorizing & Scheduling Reports

  • Each report can be memorized with a new name along with the settings associated it for quick referencing in the future.
  • Schedules can also be applied to memorized reports so that they are automatically generated at set intervals and emailed to designated recipients.
  • Report emails can be delivered as either PDF or Excel file attachments.
Memorizing & Scheduling Reports

Standard Reports

Inactive Logs

Lists all Logs that an Admin user has set to inactive.

Logs by Barcode

Lists all Logs in numerical order by their barcode within the specified group.

Items Using Unit

Lists all numeric items that are assigned to the specified unit.

Numeric Item Comparison

Compares multiple numerical items side by side with high, low, and average values.

Journal Category Breakdown

Shows a cumulative comparison of Journal entry categories within a specified time period.

Numeric Item Trend

Trends one or more numerical items within the specified time period.

Journal Exceptions

Lists Journal entries categorized as exceptions within a specified time period.

Numeric Items XY Plot

Plots pairs of numeric item values on an XY scatter plot within the specified time period.

Latest Log Record

Shows item values for the latest record of a log or group of logs.

Overdue Activities

Lists all Log activities on recurring schedules that are overdue by specified time period.

Log Audit

Shows high level information regarding a Log or group of Logs.

Selection Item Breakdown

Shows a cumulative comparison of selection item values within the specified time period.

Log Exceptions

Lists Log records with items containing an exception value within a specified time period.

Upcoming Activities

Lists all Log activities on recurring schedules that will become due within the specified time period.

Log Notes

Lists notes made for Log records within a specified time period.

User History

Chronologically lists the activities performed by a user within the specified time period.

Log Record Review

Show Log record values in horizontal layout within specified time period.

User List

Alphabetically lists all active users along with contact information and permission level.

Custom Developed Reports

In addition to the standard suite of reports, custom reports can be developed and deployed to each customer to meet their exact functional and visual specifications.

  • Each custom report includes all applicable settings to ensure flexibility.
  • Cost is based on a per report basis, accounting for complexity and design parameters.
  • Custom developed reports are available to all site accounts within the organization at no additional cost.
Custom Developed Reports

Organization Wide Reporting

All customers who use PlantLog across multiple sites can access a free top level organizational account, which allows upper management to generate reports across the organization in a single location.

  • View reports with data from any site within the organization.
  • Custom reports to pull data from multiple or all sites within the organization.
  • Independently memorize and schedule reports separately from the individual site accounts.
Custom Developed Reports

Exporting Report Data

All reports can be exported to either Adobe PDF or Microsoft Excel depending on their type, which makes sharing data with external parties easy.

Export Reports
Related Videos

Working With Reports

Overview & Concepts

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